Submit a track session proposal, and you may have the opportunity to share your knowledge, insight and expertise with more than 1,000 CIOs, CMIOs, CISOs, and top healthcare IT executives.
Selected presentations will be featured across multiple tracks during the CHIME20 Digital program.
All proposals are due by 11:59 PM ET on August 28
(No late or incomplete proposals will be accepted)
What are we looking for?
We are looking for your best educational proposal to be featured at the CHIME20 Digital event. Each completed and eligible proposal is carefully reviewed by approximately 10-12 subcommittee reviewers. These reviewers will also determine the best length and category track for the proposal to be debuted.
Proposals are evaluated based on the following criteria:
- Completion of ALL submission requirements
- Clearly stated and concise proposal description and learning objectives
- Proposal content addresses title
- Proposal content is current and provides valued information
- Content and concepts are practical and innovative
- Presentation design is creative and supports audience interaction
- The proposal includes one or more AEHIA members
- And ask the question: Would you attend this session?
Presentation emphasis should be placed on conveying the solution process rather than the solution itself (i.e. “how” something was accomplished, not necessarily “what” was accomplished).
♦A title and short and long presentation description is required. The long session description should be no more than 2400 characters, and the short description should be no more than 750 characters. The long description should clearly describe the proposal content such as problem statements, case study or challenges/lessons learned as well as conclusions, outcomes and recommendations. The short description should succinctly describe the topic and will be used for publication; however, AEHIA reserves the right to edit final abstracts for print and web publication. Submitters should consider if their topic will be relevant approximately 5 months from now, and as such, are encouraged to focus on emerging topics.
♦A minimum of three learning objectives are required, up to a maximum of five objectives. Objectives should be short statements identifying what attendees will learn from attending the presentation. Please use action verbs to begin each objective (e.g. describe, discuss, explain, identify).
♦At least one topic keyword (industry topics such as threat intelligence, CASB’s and workforce management) and one search category (HIT, Quality/Safety, Strategy/Innovation, Regulatory/Policy, Leadership/Career) per proposal must be identified.
♦Sales pitches are not allowed and proposals with such are not accepted.
♦There is a limit of four (4) speakers per proposal. Standard presentations, panels and facilitated audience discussions are permitted formats. A panel moderator counts as a speaker.
♦All speakers must be current members of AEHIA or senior-level executives of an AEHIA Foundation firm. Note: It is required that an AEHIA Foundation partner include an AEHIA member from a provider organization as a speaker. If you are submitting on behalf of the speakers, it is your responsibility to ensure ALL speakers are members of AEHIA before submitting. If you are unsure, please contact AEHIA staff to verify membership status.
Please review the chart below to determine you or your speakers’ eligibility to submit a proposal and/or speak at our CHIME20 Digital event:
Membership Type/Level May I submit a proposal? How many proposals may I submit? May I Speak? AEHIA Members Standard Yes Up to 4; Yes Full Members Yes Up to 4; Yes Joint AEHIS, AEHIT, or AEHIA Members Yes Up to 4 across all associations Yes CHIME Members Yes Up to 4; Yes AEHIA Foundation Partners Standard Yes Up to 4; Yes Joint AEHIS, AEHIT, and/or AEHIA Foundation Partners Yes Up to 4; Yes
♦Speaker biographies are required through the online proposal submission. Speaker photos are not required during this phase of the submission process.
♦A point of contact must be identified for each proposal in the online application. This will be AEHIA’s primary contact for communication regarding the proposal.
All track session proposals are required to have the following:
- Short Description (up to 750 characters) – The short description should succinctly describe the topic and will be used for publication; however, CHIME reserves the right to edit final abstracts for print and web publication.
- Long Description (up to 2,400 characters) – The long description should clearly describe the proposal content such as problem statements, case study or challenges/lessons learned as well as conclusions, outcomes and recommendations.
- Learning Objectives (3 to 5) – Objectives should be short statements identifying what attendees will learn from attending the presentation. Please use action verbs to begin each objective (e.g. describe, discuss, explain, identify).
- Topic Keyword(s) – At least one topic keyword (industry topics such as EHRs, population health and process improvement) and one search category (HIT, Quality/Safety, Strategy/Innovation, Regulatory/Policy, Leadership/Career, Analytics, Cyber, Clinical Informatics, Diversity, etc.) per proposal must be identified.
- Speaker Information (4 speaker limit per proposal) – All speakers must be current members of CHIME/AEHIA/AEHIS/AEHIT or senior-level executives of a CHIME/AEHIA/AEHIS/AEHIT Foundation firm. Note: if you are submitting on behalf of the speakers, it is your responsibility to ensure ALL speakers are members of one of the CHIME umbrella organizations before submitting. If you are unsure, please contact CHIME staff to verify membership status. Standard presentations, panels and facilitated audience discussions are permitted formats. A panel moderator counts as a speaker.
- Speaker biographies and photos are required through the online proposal submission.
- Foundation Partners are required to have at least one provider member provider executive who is one of the main speakers for all proposals submitted.
- Point of Contact – A point of contact must be identified for each proposal in the online application. This will be our primary contact for communication regarding the proposal.
- Preferred Time Length – Please indicate the best time length for the presentation of your proposal. For example, 20 minutes or 45 minutes. Note: If proposal is selected, you may be asked to alter the length of presentation based on the track session assigned that best fits. A subcommittee will determine the best time length for the proposal, if accepted.
Please Note: Sales pitches are not allowed and proposals with such are not accepted.
- Session lengths will be determined by a subcommittee, which would include introductions and a 10-15-minute Q&A.
- Sessions are moderated by a CHIME20 Digital Planning Committee member.
- A maximum of four (4) proposals may be submitted per individual (per AEHIA Member or per AEHIA Foundation firm).
- Preference is given to track session proposals that include one or more AEHIA provider executives. Foundation Partners are required to have at least one AEHIA member provider executive as one of main speakers when submitting proposals.
- Selected presentations will be scheduled either on November 10th or 11th. Speakers are expected to be available during this time frame.
- Speaker information provided in the proposal is used on the website and in all promotional materials except for contact information.
- Indicate on the proposal if you would like your submission to be considered for other programs at CHIME, such as regional programming, webinars, international programs or AEHIS, AEHIT and AEHIA programming.
There are multiple themes with varying topics of discussion that accepted proposals would be categorized under. Such categories include:
- Strategy and Leadership
- Business and Care Transformation
- Emerging and/or Advanced Technologies
- Clinical Informatics
- Digital Transformation
- Public Policy
Note: Each accepted proposal will be categorized by the subcommittee. Submitters must provide a detailed description in order for the subcommittee to determine the best category for the presentation.
CHIME20 Track Session Evaluation and Selection Process
Track Sessions at the CHIME Digital event are reviewed and selected by a subcommittee of the CHIME20 Planning Committee. This approach ensures that we offer only the most cutting-edge, practically-focused education to the CHIME membership. The subcommittee is chaired by the Vice Chair of the Fall Forum Planning Committee and is comprised of CHIME provider executive members. Foundation partner representatives are not eligible to participate on the subcommittee.
♦Each complete, eligible proposal is carefully reviewed by the subcommittee. Each proposal is evaluated by approximately 10-12 reviewers (this is dependent on the total number of subcommittee members).
♦Reviewers evaluate each proposal based on the following criteria:
– Completion of ALL submission requirements
– Clearly stated and concise proposal description and learning objectives
– Proposal content is current and provides valued information
– Content and concepts are practical and innovative
– Presentation design is creative and supports audience interaction
– The proposal includes one or more CHIME provider executives
– And ask the question: Would you attend this session?
♦Each reviewer provides an overall score (1 to 5) based on the above criteria and the scores are averaged to determine the proposal’s aggregate score. Reviewers may also add comments.
♦CHIME20 Planning Committee and subcommittee members are allowed to submit proposals for consideration provided they meet all of the submission criteria. Any track session subcommittee member who submits a proposal is not allowed to participate on the team assigned to review the track for which they submitted.
With over 100 Track Sessions proposals submitted each year for the Fall Forum, the selection process is very competitive. Reviewers look for innovative, focused proposals that are applicable to a variety of provider settings, while offering practical solutions to the most critical industry challenges.
♦The Track Session Subcommittee meet to recommend the track sessions that will be invited to present at the Fall Forum. Alternates are also identified.
♦A proposal’s aggregate score from reviewers is not the sole determining factor in the selection process. When making their selections, subcommittee members seek diversity in the overall track session program, including topics, organizational type and Foundation partner representation.
♦The subcommittee gives preference to proposals including at least one CHIME/AEHIA/AEHIS/AEHIT provider executive. It’s required that proposals submitted by a Foundation partner include at least one “provider member”.
♦After the subcommittee and staff identify the Track Sessions, CHIME staff notifies all submitters of their proposal status.
If you have any further questions about the evaluation and selection process, please contact Christopher Hargrett.
DUE DATES & NOTIFICATION PROCESS
All proposals are due by 11:59 PM ET on August 28, 2020
(No late or incomplete proposals will be accepted)
Proposals are peer-reviewed by the CHIME20 Planning Committee, and accept/decline notifications will be sent via email to the primary contact person in early May. Committee selections are final. After receiving an acceptance notification, the primary proposal contact is responsible for notifying all speakers to confirm their availability.
Speakers will also be required to sign a short speaker agreement to confirm their participation in the program.
Presentation slides are due early in October on a date to be determined. A slide template and guidelines will be shared prior to the due date. Speakers must use the approved CHIME20 PowerPoint template.
It is the responsibility of all speakers to obtain all necessary permissions and copyrights before submitting their slides to CHIME. All slides will be published on the conference website for attendee viewing/download.
Registration Information for AEHIA member speakers: Speakers are required to self-register for the Forum and pay all applicable registration fees. CHIME does not cover travel expenses or any other expenses related to your presentation.
Registration Information for Foundation Firm speakers: Foundation speaker registration counts toward the Foundation’s registration allotment. Please contact the CHIME Foundation staff if you have any questions. CHIME will not cover travel expenses or any other expenses related to your presentation.
Please contact Christopher Hargrett, Education Coordinator at [email protected] for any questions on the track session proposal submission process.